How to Add and Manage Events

Adding an Event to the Calendar

 

Who Can Add Events?

Anyone can submit events to the FYILosAlamos Event Calendar. When you submit an event, our moderators must approve it before it goes life. We try to keep most events on this calendar limited to those that are happening in Los Alamos, New Mexico. (With some exceptions.) If you are a cultural provider or host lots of events in Los Alamos, consider becoming a registered Event Contributor.

How Do I Add an Event?

Navigate to the FYILosAlamos Event Calendar at fyilosalamos.com. It’s the homepage of this website.

Directly above the calendar, and to the right, click on the blue + Post Your Event button.

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Simply fill in the event details using the popup dialog box.

Note that when adding Tags to your event, it should be the name of the host organization. (Check to see if your event is already listed as a tag option.

If you have a repeating event, you may want to register as an event contributor. There are tools that make repeating events easier. Register here: fyilosalamos.com/register

I Need to Change My Event. Help?

No problem. If you submitted your event using the + Post Your Event above the calendar, you won’t be able to go back and make changes. But do not fear! We would be glad to make a correction to your event. Call us at 505.661.4819 or email marketing@losalamos.org.

If you host events often, consider becoming an Event Contributor. Being an Event Contributor allows you to make changes to your events anytime you like. Register as an Event Contributor.


Adding an Event as an Event Contributor

 

If you are registered as an Event Contributor, you can add and manage events through the FYILosAlamos dashboard. This allows you make changes to your events after they have been published. Want to change the picture associated with your event? No problem, just login and edit your event. Also, being a contributor means there is no wait for approval from the calendar moderators. (So behave!) Don’t have login credentials yet? Apply to become an Event Contributor here: fyilosalamos.com/register.

1) Login

Login to your FYILosAlamos Dashboard at fyilosalamos.com/login.

2) Add New Event

On the lefthand menubar, under the Events menu, click the Add New menu item. You’ll be taken to theAdd New Event screen, where you can fill in the information about your event.

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3) Enter the Event Title

Enter the title of your event in the field that reads Enter title here.

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4) Enter the Event Details
  • Enter the start and end times of your event under the Event Date and Time tab. Remember an event should start and end on the same date. If your event last several days or is a repeating event, check the Repeat box. A popup box will allow you to add recurring dates.
  • Enter a location in the Event Location Details. Remember to choose whether show a map on your event listing.
  • If your event is free, check the box under Event Cost and Tickets. If there is a cost, add the figure. Add a link to buy tickets or register online in the Buy Ticket URL.
  • Enter relevant details on the Organizer Contact Information tab.

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5) Enter the Event Description

Enter a description of your event in the text editor. You can upload images, add a video, or leave blank.

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6) Add Categories and Tags

On the right sidebar, check the Category of your event. You may select more than one, but do not select all of them.

Add a Tag. The tag should be the name of the hosting organization. If more than one organization is hosting, separate by a comma. Do not add generic tags like “science”, “class”, “food”. They will be deleted.

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7) Add a Featured Image

In the Featured Image box, below the tags and category boxes, click “Set Featured Image”

This is the image that will display on the public calendar. We find that events with images are viewed much more often than those without. If you are familiar with optimizing images for the web, please do so. You can upload full-size pictures, but it may slow the load time of your event.

If you use the same image for multiple event, there is no need to upload it more than once, simply find it in the Media Library. Otherwise, use the Upload Files tab.

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8) Publish Your Event

Make sure to publish your event by clicking the blue Publish button.

To view your event on the public calendar, navigate to fyilosalamos.com.

 

See a problem? Go back to fyilosalamos.com/login. And find your event under the “Mine” tab. Click edit! Publish Changes when you’re done.

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